Running a business today means managing dozens of things at once – sales, expenses, stock, taxes, and payments. This is where the GBooks mobile app steps in. Designed especially for Indian business owners, it simplifies accounting and financial management so you can focus on growth instead of paperwork. With features like quick invoicing, expense tracking, GST support, and real-time reports, GBooks makes running a business smarter and easier. Whether you’re a shop owner, freelancer, or service provider, this all-in-one accounting app keeps your books accurate and up to date – right from your phone.
So, let’s explore the top features every business owner should know.
What is GBooks?
GBooks is a recently introduced cloud accounting software built specifically keeping the needs of Indian businesses in mind. It works on mobile and the web, and it handles everything from invoicing and inventory to GST, income and expense tracking, and more. Instead of juggling spreadsheets or paper bills, you manage your finances from your pocket. The important features of Gbooks are:
1. Invoicing and billing: One of the main features of the GBooks is invoicing. You can create invoices in less than 10 seconds:
- You can personalise the invoices by adding your business name, logo, address, phone number, etc.
- You can generate GST-compliant invoices, which matter a lot in India.
- You can send invoices directly from the app to your clients.
- The app tracks whether an invoice is paid or unpaid.
2. Revenue & Expense Management: GBooks helps you record your income and expenses easily. For revenue, you log sales, services, or other income sources.
- For expenses, you record things like rent, bills, supplies, or salaries.
- You can categorize them (e.g. “office supplies,” “utilities”) so you see where your money is going.
- You can attach details like notes or photos (if you have the receipt).
- When you do this consistently, you have a clear view of net profit about what is left after income minus all the expenses.
3. Inventory Management: If your business sells products, inventory is crucial. GBooks supports inventory management. You can keep a track of stock, how much is sold, and what remains. This feature prevent stockouts or overbuying and ensures you know accurately how much product you hold at any time.
4. Estimation / Quotation Module: Before a client places an order, you often send an estimate or quote. GBooks includes an estimation module/ quotation feature so you can:
- Prepare a proposed cost for projects or work
- Share it with clients for approval
- Convert it into an invoice once accepted
This keeps your workflow smooth and organized.
5. GST & E-Invoicing Compatibility: GBooks supports GST return filing. It also supports e-invoicing, meaning the invoices generated can align with government systems where required. This helps reduce errors, ensures compliance with the GST Act, 2017.
6. Readymade MIS Reports & Financial Reports: You don’t need to be an accountant to understand finances. GBooks offers readymade MIS reports and financial reports like:
- Profit & Loss report
- Expense breakdown
- Sales vs time
- Inventory reports
- Gains or losses
These reports are prebuilt by the software once you add all your accounting details. You just view them, edit them, or download them. These help you make sense of your business data and spot issues early.
7. Personalised Billing: Every business is different, and so are its needs. In everyday life, you encounter different types of customers, and GBooks allows customisation of billing to suit your customers’ preferences – how you show your items, what fields appear, or what payment terms you set. This gives a more professional feel and avoids client confusion.
8. Security, Reliability & Cloud Storage: Your business data is important. GBooks provides:
- Secure cloud storage: Your data is stored safely online.
- Reliability: You can access your data from anywhere, on phone or computer.
- Backup and safety: Even if your device is lost, your data stays intact, you can retrieve it.
9. Scalability & Adaptable for Business Size: GBooks is designed to work for small, medium, or growing businesses. They mention it can scale to your needs. So as your business grows, you don’t have to switch to a new system. GBooks can take on more transactions, more users, more complexity.
10. Integration with Modules & Tools: While GBooks is strong on its own, it also connects its features together. For example:
- Invoicing ties into your revenue module
- Inventory ties into sales and cost of goods
- Expense tracking ties into financial reports
- All of these pieces talk to each other
How these features help you – as a Business Owner
Putting all those features into context: why should you care?
- Save time — no more capturing data in multiple places
- Minimize mistakes — with less manual entry, errors drop
- Be tax-ready — GST and e-invoice support reduces last-minute panic
- Better decisions — reports show what is working and what is not
- Handle growth — you don’t outgrow the tool
Imagine you run a small shop. You make a sale, generate invoice, stock decreases automatically, expense recorded — all in one app, immediately. You glance at the report, see your profits, and know when to reorder stock.
Challenges & Tips
We understand that even a powerful tool has some challenges. Here are somethings you might run into and tips to manage:
Challenge | Tip |
Not recording a transaction right away | Make it a habit, do it immediately after sale or expense |
Wrong categories for expenses | Review them weekly and correct mistakes |
Internet outage | Still work offline (if supported) and sync later |
Confusion with GST rules | Use guides in app or consult support |
Overcomplicating features | Start simple — use core features first, then add more |
Final Thoughts
GBooks is more than just accounting software. It’s a tool built to simplify your life as a business owner, especially in the Indian context with GST, e-invoicing, inventory, and reporting all built in. The features above are what make it powerful: fast invoicing, revenue & expense tracking, inventory management, custom billing, ready reports, and secure cloud storage. If you use GBooks regularly and properly, you turn financial chaos into clarity. You know your numbers in real time, make better decisions, and focus more on growing your business instead of wrestling spreadsheets.
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